ARTICLE I - NAME
name of the organization shall be the TENNESSEE ASSOCIATION OF SPECIAL
PROGRAMS, and may be abbreviated as TASP.
ARTICLE II - PRINCIPAL OFFICE
1. The principal office of the Association, a nonprofit association
incorporated under the laws of the state of Tennessee, shall be in the city of
Section 2. The Association may have such other offices at such suitable place
or places within the state of Tennessee as may be designated from time to time
by the Executive Board of the Association.
ARTICLE III - PURPOSE AND OBJECTIVES
purpose of the Tennessee Association of Special Programs, (hereinafter referred
to as TASP or the Association) shall be to bring together those persons who
have an active interest in or who are professionally involved in broadening
accessibility to and success in formal post-secondary education.
The Association shall seek to accomplish its purpose by:
evaluating, and disseminating information that may be of mutual benefit to
each program, and to the community served by the program(s)
as a body through which technical assistance related to program activities
is made available to each program in its efforts to communicate with and
serve the local community, and
in the specific and general coordination of efforts with other
organizations and persons having purposes supportive of, or in harmony
with, the purpose of the Association.
ARTICLE IV - MEMBERSHIP
1. Types of Membership in TASP shall be of three types:
2. Active Professional Membership:
Professional Membership is available to those persons who are engaged
full- time in the administration or general operation of federally funded
TRIO programs located within the State of Tennessee.
order to be accepted for Active Professional Membership, the person must
have paid the annual dues of TASP and otherwise have qualified under the
provisions of Article lV, Section 2a.
Active Professional member is entitled to one vote and is eligible to hold
office as delineated in Article VI of this Constitution.
3. Associate Membership:
Membership is available to those persons who do not qualify for Active Professional
Membership under Article IV, Section 2a.
order to be accepted for Associate Membership, the person must have paid
the annual dues of TASP.
Associate Member is entitled to one vote, is not eligible to hold elective
office, but is eligible for committee appointments.
4. Institutional Membership:
Membership is available to all TRIO projects located within the State of
order to be accepted for Institutional Membership, each project (or
institution when it is the site of more than one TRIO program), must have
paid the annual institutional dues in the amount established by the TASP
V - EXECUTIVE BOARD
There shall be an Executive Board of TASP which shall have full authority to
conduct the affairs of the Association in the interim between annual meetings
of the Association.
Section 2. Composition:
The Executive Board shall be composed of the Association president, vice
president, secretary, treasurer, the immediate past president, and three Active
Professional members appointed by the president who represent each of the three
Grand Divisions of the State.
Section 3. Meetings:
Executive Board shall meet three times each year (fall, winter, and
spring) at times to be determined by the Board.
Fall meeting shall be designated as the Annual Meeting of the Association.
Vl - OFFICERS OF THE ASSOCIATION
The officers of the Association shall be the President, Vice President,
Secretary, and Treasurer. All officers shall be elected by mail ballot prior to
the annual conference of the SOUTHEASTERN ASSOCIATION OF EDUCATIONAL
OPPORTUNITY PROGRAM PERSONNEL (SAEOPP).
Section 2. Tenure:
The term for officers shall be two years. The term of office shall begin at the
conclusion of the next called business meeting of the Association following the
election. Only the secretary and/or treasurer are eligible for election to one
additional consecutive term of office.
Section 3. Elections:
least ninety (90) days prior to the annual meeting of the Southeastern
Association of Educational Opportunity Program Personnel, during the last
year of the officers’ tenure, each TASP member, in good standing, shall be
asked to submit the name and resume concerning one person recommended for
each elective office to be filled. From this pool of potential nominees,
the Nominating Committee shall develop a ballot listing no more than two
persons for each office. A biographical brochure indicating the
qualifications of nominees and the ballot shall be sent to all members of
record. A date of return of ballots shall be set which will permit the
results to be announced at the annual meeting of SAEOPP.
candidates for elective office shall be elected by a majority vote.
for President and Vice President must have a minimum of two (2) years as
an Active Professional Member before assuming office.
4. Duties of Officers:
President shall be the chief elected officer of the Association and shall
preside at all meetings of TASP. The President shall, with the advice and
consent of the Executive Board, make all appointments to both standing and
special committees. The President shall be an ex-officio member of all
committees. The President shall serve as the TASP member to the SAEOPP
Board of Directors.
Vice President shall serve with the same powers and authority of the
President in the event that the President becomes incapacitated or
resigns. Incapacitation shall be determined by the Executive Board. The
President may designate the Vice President as an ex-officio member of any
standing or special committee of the Association. The Vice President shall
serve as the TASP representative to the SAEOPP Conference Committee.
Secretary shall have both recording and correspondence responsibilities
and shall be responsible for maintaining up-to-date records concerning
membership status. The Secretary shall serve as an ex-officio member of
the Membership Committee. It shall be the responsibility of the Secretary
to incorporate quarterly reports of the Treasurer into the official
records of the Association.
Treasurer shall be responsible for the receipt and disbursements of all
funds in accordance with fiscal policies established by the Executive
Board. The Treasurer shall maintain appropriate and adequate financial
records and shall be prepared, at any time, on direction of the Executive
Board to surrender such records and monies to the Executive Board or the
succeeding Treasurer. The Treasurer shall submit quarterly reports to the
membership, submit an audited report at the annual meeting, and shall be
under such bond as may be determined by the Executive Board.
In the event of a vacancy in the office of the President, the Vice President
shall assume the office. A vacancy of any other office shall be filled by the
Executive Board until a special election can be held at the next regular
scheduled meeting of the Association.
Article VII - ASSOCATION ANNUAL MEETING
1. Authority, Time and Place of Meeting:
The governing body of the Association shall be all voting members of TASP in
good standing which shall meet annually. The time and place of the annual
meeting shall be determined by the Executive Board based on the recommendation
of the Conference Planning Committee.
Section 2. Membership and Voting Eligibility:
Active Professional and Associate members are eligible to participate and
vote in Association meetings as stipulated in Article IV of this
Membership Committee shall certify all eligible voting members.
President, with the consent of the Executive Board, may call a special
meeting(s)of the Association provided that fifteen (15) days advance
notice is provided the membership.
VIIl - COMMITTEES
1. Appointment of Committees:
Except in those cases delineated elsewhere in this Constitution, the President
shall name such standing and special committees as may be needed to conduct the
activities of TASP.
Appointments shall be for one year with an option for re-appointment.
Section 2. Standing Committees:
The Association shall have the following standing committees which shall be
established as per the provisions of Article VI, Section 4a of this
The Conference Committee shall be responsible for planning and
coordinating the annual conference including such activities as selecting
a site, specifying a theme, arranging for speakers and guests,
registration, exhibits, hospitality, evaluation, and other activities as
The Finance Committee shall provide guidance and direction to the
Treasurer in preparing the annual budget, auditing the books annually and
other matters relative to fiscal operations. The Treasurer shall be an
ex-officio member of this committee.
The Membership Committee shall promote membership in the Association,
receive all membership applications, maintain accurate mailing lists of
all TASP members, and provide accurate membership rosters to the Treasurer
and SAEOPP Conference Committee.
The Nominating Committee shall be responsible for executing and monitoring
the annual election of officers as stated in Article VI, Section 3 of this
3. Special Committees:
Task-oriented special committees shall be established by the Executive Board.
Such committees shall operate within the purposes and objectives of TASP, shall
be specifically charged, and shall be automatically dismissed upon completion
ARTICLE IX - FINANCE
1. The fiscal year of the Association shall be October 1 through September 30
Section 2. Financial support shall be derived from individual and institutional
annual dues, conference and workshop proceeds, and other activities approved by
the Executive Board.
Section 3. Membership dues shall be payable on October 1 and become delinquent
on October 30 of each year, with delinquent status resulting in loss of
membership rights and privileges. Annual dues and conference registration fees
will be established by the Executive Board.
Section 4. Institutional dues shall be payable on October 1 of each year.
ARTICLE X - LIMITATION ON ACTIVITIES
Association is organized and shall be operated exclusively for charitable and
educational purposes within the meanings of Sections 170(c) (2)(B),
501(c )(3), 2055(a), 2522(1)(2) of the Internal Revenue code. No part of the
net earnings of The Association shall inure to the benefit of or be
distributable to its directors, officers, or other private individuals or
organizations organized and operated for a profit (except that The Association
shall be authorized and empowered to pay reasonable compensation for services
rendered and make payments and distributions in furtherance of the purposes
hereinafter stated). No substantial part
of the activities of The Association shall be the conducting of propaganda or
otherwise attempting to influence legislation, and The Association shall not
participate in or intervene in (including the publication or distribution of
statements) any political campaign on behalf of or in opposition to any
candidate for public office.
Notwithstanding any other provision herein, The Association shall not
carry on any activities not permitted to be carried on by:
organization exempt from federal income taxation under Section 505(a) of the
Internal Revenue Code as an organization described in section 501(c )(3) of
organization described in Section 509(a) (1), (2), or (3) of the Internal
Revenue Code as the case may be;
organization, contributions to which are deductible under Section 170c(2) or
2552(1)(2) of the Internal Revenue Code.
DISSOLUTION OR FINAL
dissolution or final liquidation of the Association, the Executive Board shall
(after paying or making provisions to pay all debts, obligations, and
liabilities) make adequate provisions to transfer, convey, or distribute all
remaining assets of The Association to one or more of the following categories
of recipients, as determined by the Executive Board upon a majority vote:
non-profit organization or organizations, which may have been created to
succeed The Association, as long as such organization or each of such organizations
shall then qualify as an organization exempt from taxation under section 501
(a) of such Code as an organization described in section 170(c)(2) and501(c)3 of such code.
non-profit organization or organizations having similar aims and objectives as
The Association and which may be selected as an appropriate recipient of such
assets as long as such organization or each of such organizations shall then
qualify as an organization exempt from taxation under section 501 (a) of such
Code as an organization described in section 170(c)(2) and501(c)3 of such code.
ARTICLE XII- RULES OF ORDER
1. Roberts Rules of Order (Revised Edition) shall be the parliamentary
authority for all proceedings of the Association, unless otherwise specified in
Section 2. The President shall appoint a parliamentarian to each business
meeting of the Association.
ARTICLE XIII- CONSTITUTIONAL AMENDMENTS
1. Proposals to amend this Constitution shall be initiated by the Executive
Board, unanimous recommendation of a standing committee, or by any one member
qualifying for membership under Article IV, Section 2 and 3. A proposed
amendment shall be certified to the Secretary at least forty five (45) days
before action is expected. The Secretary shall make such certified proposed
amendment(s) available to the membership at least thirty (30) days before
expected action and no vote shall be taken until at least thirty (30) days
after copies have been made available to the total membership of record.
Section 2. The Constitution shall be amended by: (1) a duly called meeting of
the membership, or (2) by mail. In the first instance, a two-thirds affirmative
vote of those registered and eligible members at such a meeting is required in
order to pass a proposed amendment. If done by mail, a two-thirds affirmative
vote of all eligible members of record is required.
3. The President, in conjunction with
the TASP Executive Board, is authorized to make non-substantive changes to the
TASP Constitution and approved TASP documents, as necessary for such purposes
as name or title changes, correcting typographical errors and cross-references
and updating citations.
ARTICLE XIV- IMPLEMENTATION
Constitution shall go into effect as per decision and schedule of the ratifying